When it comes to wedding, choosing the right venue can make a huge difference. It’s that small piece of meat in your hamburger, if I’m allowed to use metaphor, which enhances the sweetness of your meal.
Planning a wedding can be nerve-wrecking. Making floral arrangements, hiring DJ music, creating invitation designs, selecting wedding dress, and the list just gets bigger.
After organizing numerous weddings and events, I have seen clients walk away in disgust due to minor error in judgment of venue. You don’t want to put yourself on the list of unhappy clients, do you? For the sake of your goodwill, I have prepared a list of tips that can help you select the wedding venue that fits your choice.
A Word of Caution: Similar to college application procedure, websites offering information about venues are all completely different. Sometimes you will find a treasure trove of information in just one site, and sometimes you will end up null. Trust me, it can really get into your head, but keep calm, and don’t get frustrated.
If you can’t find the answers you are looking for, here is what you can do. Extract all the emails & available information from wedding venue websites. Now prepare an excel sheet; it’s time to reach out manually and ask them few questions. Although websites are full of crappy information, you usually get hub of answers after an email. Is it effective? Indeed it is.
What can you include in your excel spreadsheet?
- Name of the Venue
- Parking space
So you have done the hard work of initial online research & you have assembled a healthy list of places. Now, it’s time to head down to probably the most decisive factor of choosing a venue – “The Cost.”
Before you begin the process of research, always have a flexible budget allocated for your wedding. You don’t want to sacrifice the glory of DJ music by spending all your money on a wedding venue alone.
Make a catalog of questions you can pull to your brain for better knowledge, for instance – ask yourself, “Can I afford this venue?” This is an important task as you can’t afford to spend $10,000 on venue, while you just have $4,000 in the bank. Below are questions you can ask yourself or the venue manager before jumping to the final decision.
- Is this venue available on the required date? When you are visiting a site for venues, re-check its availability on your preferred date. Some places have online calendars installed or else you have to do it manually by sending emails.
- Does this venue have enough space for my guest list? Like most of the companies, the owners of venue tend to exaggerate things a bit. Simply ask them what is the number of guest you host in an average? If the answer is 200, you can make prediction that the place has space for less than 200 people, right?
- Does the layout of the venue support my needs? There are cases where you want to organize your ceremony and reception both in the same place. Now what you want to ask is- do they provide the option of separate spaces for two events? If not, do they provide a flip? If they do, ask for a demo.
- Is the location perfect? Can you provide transportation facility to your guests if you opt for a remote venue? If not, does your centrally located venue offer the choice of public transportation? And, if everyone is heading on their own vehicle, does the venue provide the parking spots?
- Does the venue fit your personal vibe? It all comes down to this, the types of wedding you are hoping to have. If you are having a BBQ wedding, a marble-laden hall could be the worst choice. Or the guests in stilettos may be literally pissed, if they had to attend a black tie barn wedding.
This is where a special light decoration can have huge impact. If the venue is naturally beautiful, you probably don’t need any additional lighting. However, if the wedding atmosphere looks pale, you may need up-lighting to warm things up. Please refer to your budget draft before adding up any classy items in your wedding list.
Now, after you are done with the preliminary research and filled the potential elements on spreadsheet, it’s time to narrow down your options. The venue that fits all your needs is your exact wedding venue. Cheers!